EXPERIENCED OFFICE MANAGER (M/F)

Created in 2014 by Clément FRANCOMME, UTOCAT is a 17-person fintech specializing in Blockchain solutions for banking, finance and insurance.

At Utocat we develop our own SAAS RPA AI software in finance. We bring our customers into this technology with solutions that deliver business value first. Catalizr makes it possible to use dematerialized securities accounts in the neo-economy (start-ups, crowdfunding, wind farms and other regional projects) - no more paper! In this way, we promote financing in the real economy, meaningful projects and employee share ownership.

EXPERIENCED OFFICE MANAGER (M/F)

Job description

As an Experienced Office Manager, you'll work with the CEO to steer Utocat's operational activities.

Your daily job will be to streamline, organize and optimize all administrative, HR and financial activities.

As an Experienced Office Manager you'll occupy a central position.

Concretely, what will your daily routine be like?

Administrative & organizational management

• Prepare purchase orders
• Manage customer and supplier invoicing in relation to contracts
• Track payments, dunning and bank reconciliation
• Manage accounting in conjunction with the accounting firm
• Manage projects such as CIR, BPI files, Business Development Insurance
• Following dashboards, investor reporting
• Training with or without OPCO : from validation of the need to its implementation
• Team time tracking linked to reporting needs (CIR type)
• Interface and project management with the state, partners, service providers and investors
• Participate in the selection of accountants, banks, insurance companies, mutual insurance companies...
• Ensure continuous improvement of existing administrative and accounting processes

HR support

• Personnel administrative management: from promise to hire to onboarding / off boarding,contract, medical check-up, DUE, health insurance...)
• Management of payslips, expense reports and VAT
• Hiring support

Office life & logistics

• Organizing internal events (meals, Team Building, various events...)
• Ensuring the smooth running of our workspace: food, drinks, working comfort, maintenance team
• Participate in company culture
• Be a responsive relay for day-to-day needs

Safety & compliance

Implementation and/or enforcement of safety procedures

Follow-up of mandatory MOOCs

The list is not exhaustive, there's no shortage of assignments!

Profile required

Minimum education BAC +2 in assistantship or accounting

Proven experience of at least 3 years in a similar position and in a small VSE/SME structure

The +

• Knowledge of accounting software (Pennylane, Silae or equivalent)
• Project management

Soft Skills :

• Autonomous on regulatory constraints: HR, finance, contracts and on the position
• Ability to structure scope, prioritize, manage schedules
• You're comfortable with numbers

Hard Skills:

• Proposal strength
• Drive, organizational skills and a sense of priorities
• Adaptability
• Discretion on confidential company information

Technical environment

• Knowledge of collaborative tools (Drive, Slack, Teams) mandatory
• Knowledge of a typical accounting tool: Pennylane, Silae

Compensation and "extras"

Compensation package to be negotiated according to profile between €32,000 and €42,000 / year - ETAM status - 35h / week

The position is open to part-time (80%) if required

A profit-sharing agreement in place for an annual bonus with the possibility of matching for employees who wish to acquire company shares (i.e. approximately 1.5 months' salary)

Position based in Lille (Euratechnologies)

Start date: as soon as possible

What we offer at UTOCAT

• Plan d'Epargne Entreprise (PEE)
• Mobility package if car-pooling, bike, scooter...
• Reimbursement of 50% of the cost of public transport passes (up to €100 with the mobility package)
• High-quality company health insurance with 83% coverage by Utocat
• Hybrid position: 2 days TTV per week possible + 1 week TTV per month
• Quality coffee, quality tea too, Balisto, Prince, water, ice cream flowing freely!
• Computer hardware provided (Mac)
• At lunchtime we like to play ping-pong, darts, board games...

Interview process

Average duration: 15 days

Step 1: a telephone conversation with Karine, the Admin Project Manager (20 min)

Step 2: a case study to be carried out and debriefed in a face-to-face interview with a team member (1h)

Step 3: a remote interview with Clément the CEO and Baptiste the COO

Onboarding

The Utocat team will welcome you at the first hour to answer your questions and manage the administrative aspects. Don't worry, your equipment, surprises and colleagues will be waiting for you.

Do you want to work in an ambitious and dynamic team?

Then apply to karine.lelievre+offreom25@utocat.com and join our adventure!

We guarantee equal opportunities for all applicants. Every application received is considered regardless of ethnic and racial origin, opinions, beliefs, sexual orientation, health or disability.